If you are planning a holiday party, birthday party or looking to hold a seminar in a location that offers a beautiful setting, great food and best in class service, Prairie View Golf Club is right for you. Prairie View Golf Club is home to one of the finest event facilities in Indiana. The combination of a spectacular Clubhouse and Hamilton Room overlooking the acclaimed Robert Trent Jones Jr. course and the surrounding picturesque rolling prairie create a motivating and picturesque setting. Between the beauty of the venue and the experience of our catering specialists, Prairie View is the best choice for your meeting or celebration.
What does Prairie View offer that no other facility can? We provide premier service, customizable menu options and the use of our full facility including the bridal room in the Academy, lounge, reception area, dinner and dancing areas. In addition, there are furnished outside decks for guests to enjoy the golf course views. The Hamilton Room also boasts beautiful exposed wood beams, a fireplace, and wrap around windows that offer panoramic views of the golf course. Come join us in any season for a beautiful event experience.
Our facility is available for rental for up to (5) hours and that availability varies by season. There is a $1,000 rental fee
for our outside wedding ceremony space which includes up to 150 chairs a wedding arch. Prairie View Golf Club has no food and beverage minimum
and can work with any budget.
All events will finish no later than 11 p.m. Renters are required to be off the premises 45 minutes after the event and remove any decorations and personal belongings. All food and beverage must be purchased from Prairie View Golf Club and must remain on the premises. The menus provided to you are compiled from our most frequently requested items and current culinary trends. A custom menu can be developed at your request. All food and beverages are subject to a 20% service charge and 9% state sales tax.
Facility rental includes all set-up, clean-up, and standard tables and chairs. Ivory, White, or Black linens for round tables, skirting for banquet tables and napkins. If you need any rental items for your event such as; tents, tables, chairs, specialty linens or other equipment, it must be rented via Prairie View Golf Club. All rental items are subject to a 9% sales tax.Deposits and Payments
A non-refundable deposit of $1,000
is required to secure the date of your event. Deposits are required within one week of receipt of contract. The deposit will confirm reservation of space on a specific date and will be used as credit upon finalizing your bill. Six months from the date of event, a second deposit in the amount of $1,500
is due. The final estimated amount of your event is due fourteen (14) days prior to your event. Deposits are non-refundable.
In the event of a cancellation, a deposit can be reapplied if the event is rescheduled. Events must be canceled and rescheduled within a specific time frame in order to rebook space. Time frame is determined according to event details. Prairie View requires a final guest guarantee seven (7) days prior to the event. At that time a guarantee is given, it may be increased but not be decreased. Any additional charges incurred after final estimate payment will be billed to you and is required thirty (30) days from receipt of invoice. All past due invoices of 30 days or longer will be assessed a 18% charge until paid. If you choose to pay the additional charges on day of event we accept: Cash, Check, Master Card, Visa, American Express and Discover Card.Cancellation Policy
In the event of cancellation of this agreement, through no fault of Prairie View Golf Club, the following charges will apply:
- (14) Business days prior to the event: 50% of expected food and beverage revenue
- (7) Business days prior to the event: 100% of expected food and beverage revenue
Once you have met with our event coordinator, discussed all options and cost, a tentative hold may be placed on date and facility. Tentative holds will not be made over the phone unless the individual is known by the representative. A tentative hold will be placed for no more than five days (only one Saturday may be held). Within the five days a confirmation letter must be issued or the space will be released. At the time of the meeting, an event profile sheet must be filled out completely with all contact information in order to confirm and/or reserve the facility.Confirmation
Upon confirmation of an event, a contract will be issued listing the date, time, and space reserved. Upon receipt of the contract you have five (5) business days to sign and return with the deposit. If contract and deposit are not returned within 5 days, an event coordinator will follow up to determine the reason. If a valid reason is not given and deposit is not received, the space will be released.Liability and Security
Prairie View Golf Club is NOT RESPONSIBLE for damage, loss of articles or merchandise left on the property, before, during or after any event. Prairie View reserves the right to inspect, control and refuse serving alcohol for any reason. The person(s) who have a signed contract with Prairie View will be liable for damages to the property or any additional cleaning that may be required from misuse.Decorations
Prairie View Golf Club welcomes all your creative decor ideas when it comes to your event! Decorations need to be approved by PVGC Staff. The use of confetti, rice, seed, or other like items are prohibited. All decorations, signs, and objects must be removed at the end of the event, unless prior permission has been given. If you cut your own wedding cake and excessive soiling of the carpet is caused there could be a carpet cleaning fee incurred.
Additional Services & Rental ItemsLinen Fee
Ivory, White, or Black linen for round tables and skirting for banquet tables are included in your event. For an additional fee, multiple linen & skirting colors are available. If you request floor length linen on your tables,
in any color, an additional fee is required. Chair covers and sashes are also available as part of the platinum wedding package. Children’s Pricing
Children 3-12 years of age will be charged 50% for food only. Children under three are complimentary.Tables
Prairie View Golf Club has 6-foot and 8-foot banquet tables along with rounds that seat 8 people on site.
All other table shapes may be rented through PVGC.Room Capacity
Our facility can accommodate 150 people
based on how you wish to have your room set up. Contingent upon the weather, additional seating is available outside with or without a tent.Tents & Miscellaneous
Rental cost of tents will be based on the number of guest you plan to have for the outdoor venue. If you choose to rent the outdoor space for a wedding ceremony and need additional chairs, tables, etc. you will be charged a rental fee for each item.